The Key to Booking the Perfect Venue
The venue you select can make or break your event, it doesn’t matter if you’re having a business launch, charity fundraiser, wedding, or any other event. There are so many venues to choose from & unfortunately they’re not all created equal. Keeping these 4 tips in mind can equal a successful event and booking the perfect venue.
1) Cost: I’m sure you’ve heard of the saying ‘you get what you pay for’, but always consider this question; what will it cost you to save? Going with venue A that costs $500 less than venue B sounds great, but if venue A does not come with the 200 chairs, 30 banquet tables, and tables linens that comes with option B, are you really saving money? Always determine your budget first when venue shopping, don’t just look at the cost of the rental, look at what you’re getting for the cost of the rental.
2) Capacity: Before doing a venue walk through it’s important to know how many people you’re expecting for your event. While you don’t want the space to be too large, a space too small will result in guests feeling cramped. Most large venues have rooms that can be sectioned off if all of the provided space isn’t needed. Keep in mind, you won’t just need enough space for all of your guests, you’ll need to be sure the venue offers room for any furniture you plan to have. Visualize the dj booth, where you’ll have the food, seating layout, etc. this will give you a better idea of the amount of space you need.
3) Amenities: What extra amenities does the venue offer? Common amenities include free wifi, tables, chairs, audio/visual equipment, dressing rooms, and in-house caterers. Also consider parking availability. Typically the larger the venue the more parking that’s available, however, if this is not the case inquire about shuttle service to convenience your guests.
4) Location: This plays a big factor in determining if the invited guests decide to attend. You may find a beautiful venue at a great price, but if it’s located in a rough part of town, difficult to find, or too far a distance from where most of your guests live you may have a low attendance rate.
The perfect venue will be in your budget, have everything you’re looking for, and will accommodate your guests.